Home
FleetTendr overview, features, pricing, and FAQ/Author
About Julien Jimenez, the founder behind FleetTendr/author/Blog
Guides on fleet maintenance software/blog/How do you schedule preventive maintenance by mileage across a small vehicle fleet?
How to set mileage-based service intervals and keep them on track as vehicles rack up miles at different rates./blog/schedule-maintenance-by-mileage/What is the best way to log service history for every fleet vehicle?
How to keep a complete, useful maintenance record per vehicle that supports decisions and resale./blog/log-service-history-vehicle/Why does preventive maintenance save more money than waiting for breakdowns?
The economics of preventive maintenance versus reactive repairs for a small fleet./blog/preventive-maintenance-saves-money/When should you schedule an oil change based on mileage or time?
How to set oil change intervals using both mileage and time so no vehicle slips through either gap./blog/oil-change-mileage-or-time/Which inspections should a small fleet run before every long haul trip?
A pre-trip inspection checklist that keeps drivers safe and prevents breakdowns far from home./blog/inspections-before-long-trip/How much downtime does poor preventive maintenance cost a small fleet owner?
How to think about the true cost of vehicle downtime and why prevention protects your uptime./blog/downtime-costs-small-fleet/What should a fleet owner do when a vehicle misses a service interval?
How to respond when a vehicle goes past due for maintenance so you limit risk and prevent a repeat./blog/vehicle-misses-service-interval/How do you track vehicle downtime to find your most costly trucks?
How to measure downtime per vehicle so you can spot the trucks quietly draining your operation./blog/track-vehicle-downtime-costs/What maintenance records should a small fleet keep for every single vehicle?
The records worth keeping per vehicle to support safety, warranty, resale, and smart decisions./blog/maintenance-records-every-vehicle/When should a fleet schedule maintenance by engine hours instead of odometer miles?
Bucket trucks, reefers, and anything that idles for hours wear out their engines without adding miles. Here is how to tell when the hour meter, not the odometer, should drive the schedule./blog/engine-hours-vs-miles/What should a fleet manager do when drivers stop filling out daily inspection reports?
Blank walkaround sheets are a symptom, not the disease. Here is how to find out why drivers quit, fix the part that is your fault, and rebuild the habit without turning it into a fight./blog/drivers-skip-daily-inspections/Which tire wear patterns should a fleet manager watch for during weekly walkarounds?
Tires tell you about pressure habits, alignment, and suspension months before a blowout does. Here is how to read them in two minutes per vehicle and what each pattern means for the work order./blog/tire-wear-patterns-fleet/Why does a maintenance spreadsheet fall apart once a fleet passes ten vehicles?
The spreadsheet was perfect with four trucks. Here is what changes as the fleet grows, why the failures are about process rather than formulas, and what to do whether or not you buy software./blog/spreadsheet-breaks-ten-vehicles/How do you decide between an in-house mechanic and outside repair shops for a small fleet?
The answer is rarely all one or the other. Here is how to run the numbers on your own repair hours, what the paycheck does not include, and where the hybrid model usually lands for fleets your size./blog/in-house-mechanic-or-shop/What is the best way to prepare a work truck fleet for winter before the first freeze?
A winter prep pass in the fall beats a no-start call in January. Here is a practical checklist ordered by what fails first in the cold, and how to run it as a scheduled service instead of a memo./blog/prepare-fleet-for-winter/How do you stay on top of safety recalls across every vehicle in a fleet?
Recall repairs are typically free and ignoring them is not. Here is a repeatable way to check every VIN, log open campaigns as work, and close them out without waiting for a letter mailed to the wrong address./blog/track-recalls-across-fleet/What should a fleet owner do when adding a used truck with unknown service history?
No records means you set the baseline yourself. Here is a first-thirty-days plan that turns a mystery vehicle into one you can schedule, budget, and trust, starting before the money changes hands./blog/adding-used-truck-fleet/How much repair spending should a fleet tolerate before retiring an aging truck?
There is no magic dollar figure, but there is a method. Here is how to weigh a repair estimate against the truck's remaining value, its trailing cost per mile, and what a replacement would actually change./blog/retire-truck-or-repair/Why does a small fleet lose money on repairs that were still covered under warranty?
Coverage on a work truck almost never ends on one clean date, so repairs get paid out of pocket that a five minute check would have covered. Here is where the money leaks and how to close it./blog/warranty-covered-repairs-fleet/What is the best way to schedule shop visits without pulling trucks off busy routes?
Preventive maintenance competes with revenue work for the same trucks and the same hours, and it usually loses. Here is how small fleets book service so the work happens on time without dropping a job./blog/schedule-shop-visits-around-routes/Complete guide
Everything a small fleet owner or manager needs to plan service, keep clean records, track downtime, and stop paying for breakdowns that a calendar and a checklist could have prevented./guide/Compare options
Five ways to track preventive maintenance across a small fleet, judged on the things that actually determine whether services get done and records survive./compare/Glossary and FAQ
Plain-language definitions of the terms you will meet in schedules, shop invoices, and compliance rules, plus answers to the questions small fleet owners ask most./glossary/Free tools
Free calculators and planners/tools/Preventive vs Breakdown Maintenance Cost Calculator
Estimates what unplanned breakdowns cost a small fleet each year and whether a preventive maintenance program would come out ahead./tools/preventive-vs-breakdown-cost/Fleet Vehicle Next Service Due Estimator
Works out how many miles and days remain before a vehicle hits its preventive maintenance interval by mileage or by calendar time, whichever comes first./tools/next-service-due-estimator/Fleet PM Workload and Technician Capacity Calculator
Estimates how many preventive maintenance services a fleet generates each month, the labor hours they need and whether your technicians can keep up./tools/pm-workload-tech-capacity/Which fleet maintenance tracking setup is right for you?
Eight quick questions about your fleet, your team, and where service is slipping today./quiz/Pre-Trip Fleet Vehicle Inspection Checklist
A printable walk-around and under-hood checklist for drivers and managers to run before any long trip, so small problems get caught in the yard instead of on the shoulder of the interstate./templates/pre-trip-fleet-inspection-checklist/Fleet Vehicle Service Interval Worksheet
A one-page-per-vehicle worksheet for listing every recurring service item with its interval, the last time it was done, when it comes due next, who does it, and what parts it takes./templates/fleet-service-interval-worksheet/annual preventive maintenance cost per light-duty fleet vehicle by state
Typical ranges and local factors for all 50 states/cost/Disclosure
How this site is funded/disclosure/Legal notice
Publisher and hosting information/legal/Privacy policy
How your data is collected and protected/privacy/Terms of service
The terms that govern use of the service/terms/
FleetTendr overview, features, pricing, and FAQ/Author
About Julien Jimenez, the founder behind FleetTendr/author/Blog
Guides on fleet maintenance software/blog/How do you schedule preventive maintenance by mileage across a small vehicle fleet?
How to set mileage-based service intervals and keep them on track as vehicles rack up miles at different rates./blog/schedule-maintenance-by-mileage/What is the best way to log service history for every fleet vehicle?
How to keep a complete, useful maintenance record per vehicle that supports decisions and resale./blog/log-service-history-vehicle/Why does preventive maintenance save more money than waiting for breakdowns?
The economics of preventive maintenance versus reactive repairs for a small fleet./blog/preventive-maintenance-saves-money/When should you schedule an oil change based on mileage or time?
How to set oil change intervals using both mileage and time so no vehicle slips through either gap./blog/oil-change-mileage-or-time/Which inspections should a small fleet run before every long haul trip?
A pre-trip inspection checklist that keeps drivers safe and prevents breakdowns far from home./blog/inspections-before-long-trip/How much downtime does poor preventive maintenance cost a small fleet owner?
How to think about the true cost of vehicle downtime and why prevention protects your uptime./blog/downtime-costs-small-fleet/What should a fleet owner do when a vehicle misses a service interval?
How to respond when a vehicle goes past due for maintenance so you limit risk and prevent a repeat./blog/vehicle-misses-service-interval/How do you track vehicle downtime to find your most costly trucks?
How to measure downtime per vehicle so you can spot the trucks quietly draining your operation./blog/track-vehicle-downtime-costs/What maintenance records should a small fleet keep for every single vehicle?
The records worth keeping per vehicle to support safety, warranty, resale, and smart decisions./blog/maintenance-records-every-vehicle/When should a fleet schedule maintenance by engine hours instead of odometer miles?
Bucket trucks, reefers, and anything that idles for hours wear out their engines without adding miles. Here is how to tell when the hour meter, not the odometer, should drive the schedule./blog/engine-hours-vs-miles/What should a fleet manager do when drivers stop filling out daily inspection reports?
Blank walkaround sheets are a symptom, not the disease. Here is how to find out why drivers quit, fix the part that is your fault, and rebuild the habit without turning it into a fight./blog/drivers-skip-daily-inspections/Which tire wear patterns should a fleet manager watch for during weekly walkarounds?
Tires tell you about pressure habits, alignment, and suspension months before a blowout does. Here is how to read them in two minutes per vehicle and what each pattern means for the work order./blog/tire-wear-patterns-fleet/Why does a maintenance spreadsheet fall apart once a fleet passes ten vehicles?
The spreadsheet was perfect with four trucks. Here is what changes as the fleet grows, why the failures are about process rather than formulas, and what to do whether or not you buy software./blog/spreadsheet-breaks-ten-vehicles/How do you decide between an in-house mechanic and outside repair shops for a small fleet?
The answer is rarely all one or the other. Here is how to run the numbers on your own repair hours, what the paycheck does not include, and where the hybrid model usually lands for fleets your size./blog/in-house-mechanic-or-shop/What is the best way to prepare a work truck fleet for winter before the first freeze?
A winter prep pass in the fall beats a no-start call in January. Here is a practical checklist ordered by what fails first in the cold, and how to run it as a scheduled service instead of a memo./blog/prepare-fleet-for-winter/How do you stay on top of safety recalls across every vehicle in a fleet?
Recall repairs are typically free and ignoring them is not. Here is a repeatable way to check every VIN, log open campaigns as work, and close them out without waiting for a letter mailed to the wrong address./blog/track-recalls-across-fleet/What should a fleet owner do when adding a used truck with unknown service history?
No records means you set the baseline yourself. Here is a first-thirty-days plan that turns a mystery vehicle into one you can schedule, budget, and trust, starting before the money changes hands./blog/adding-used-truck-fleet/How much repair spending should a fleet tolerate before retiring an aging truck?
There is no magic dollar figure, but there is a method. Here is how to weigh a repair estimate against the truck's remaining value, its trailing cost per mile, and what a replacement would actually change./blog/retire-truck-or-repair/Why does a small fleet lose money on repairs that were still covered under warranty?
Coverage on a work truck almost never ends on one clean date, so repairs get paid out of pocket that a five minute check would have covered. Here is where the money leaks and how to close it./blog/warranty-covered-repairs-fleet/What is the best way to schedule shop visits without pulling trucks off busy routes?
Preventive maintenance competes with revenue work for the same trucks and the same hours, and it usually loses. Here is how small fleets book service so the work happens on time without dropping a job./blog/schedule-shop-visits-around-routes/Complete guide
Everything a small fleet owner or manager needs to plan service, keep clean records, track downtime, and stop paying for breakdowns that a calendar and a checklist could have prevented./guide/Compare options
Five ways to track preventive maintenance across a small fleet, judged on the things that actually determine whether services get done and records survive./compare/Glossary and FAQ
Plain-language definitions of the terms you will meet in schedules, shop invoices, and compliance rules, plus answers to the questions small fleet owners ask most./glossary/Free tools
Free calculators and planners/tools/Preventive vs Breakdown Maintenance Cost Calculator
Estimates what unplanned breakdowns cost a small fleet each year and whether a preventive maintenance program would come out ahead./tools/preventive-vs-breakdown-cost/Fleet Vehicle Next Service Due Estimator
Works out how many miles and days remain before a vehicle hits its preventive maintenance interval by mileage or by calendar time, whichever comes first./tools/next-service-due-estimator/Fleet PM Workload and Technician Capacity Calculator
Estimates how many preventive maintenance services a fleet generates each month, the labor hours they need and whether your technicians can keep up./tools/pm-workload-tech-capacity/Which fleet maintenance tracking setup is right for you?
Eight quick questions about your fleet, your team, and where service is slipping today./quiz/Pre-Trip Fleet Vehicle Inspection Checklist
A printable walk-around and under-hood checklist for drivers and managers to run before any long trip, so small problems get caught in the yard instead of on the shoulder of the interstate./templates/pre-trip-fleet-inspection-checklist/Fleet Vehicle Service Interval Worksheet
A one-page-per-vehicle worksheet for listing every recurring service item with its interval, the last time it was done, when it comes due next, who does it, and what parts it takes./templates/fleet-service-interval-worksheet/annual preventive maintenance cost per light-duty fleet vehicle by state
Typical ranges and local factors for all 50 states/cost/Disclosure
How this site is funded/disclosure/Legal notice
Publisher and hosting information/legal/Privacy policy
How your data is collected and protected/privacy/Terms of service
The terms that govern use of the service/terms/
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